Admin Executive

• 5-days Work Week with flexible working hours
• Winter Clothing Allowance (T&C applies)
• Healthcare Allowance (including dental, optical, mental health expenses)
• 14 days Annual Leave (minimum)
• 22 days Paid Sick Leave
• Group Hospitalization & Surgical & Personal Accident Insurance Coverage
• Performance Bonus (July & December)
• Yearly Company Dinner & Overseas Trip (Business dependent)

Responsibilities:

• Manage flight ticket bookings, hotel reservations, and travel arrangements for management or staff
• Handle travel insurance and coordinate office-related insurance matters
• Manage and monitor office contracts, including rental agreements, lift maintenance, photocopy machine contracts, pest control, and other service agreements
• Follow up with vendors, building management, utility providers, and service providers on office matters such as water supply, maintenance, repairs, renewals, and other operational needs
• Source, purchase, and monitor office supplies and pantry items to ensure sufficient stock 
• Handle incoming and outgoing parcels, courier arrangements, and deliveries 
• Liaise with vendors and suppliers to obtain quotations, compare pricing, and coordinate services 
• Maintain proper records for contracts, renewals, invoices, insurance documents, and office-related correspondence 
• Support payment processing by coordinating invoices, purchase requests, and admin documents with the finance team 
• Oversee office cleanliness and ensure the office cleaner is carrying out duties properly 
• Coordinate pest control and other office maintenance services to keep the workplace safe and comfortable 
• Assist in organizing meetings, appointments, and general office logistics 
• Ensure the office is well-maintained, functional, and properly equipped for daily operations 
• Provide general administrative support and handle ad hoc tasks assigned by management

Requirements:

• SPM, Diploma or Degree in Business Administration or a related field.
• Excellent organizational and multitasking abilities.
• Strong interpersonal and communication skills.
• Proficiency in Microsoft Office Suite.
• Attention to detail.
• Possesses problem solving skill.
• Fluency in Bahasa Malaysia and English is required. Proficiency in spoken and written Mandarin is highly desirable to support 
• Mandarin-language communication and content needs.
• Ability to work collaboratively and maintain a positive attitude in a fast-paced environment.
• Possess own transport.
• Fresh graduates are encouraged to apply.

• Career Level

  Entry Level
• Years of Experience

  Any
• Qualification

  SPM/Diploma Level
• Job Type

  Full Time